Exam Code: 6TR61
Department: Department of Transportation (Caltrans)
Exam Type: Departmental, Open Non-Promotional  
Bulletin Date: 07/19/2016
Final Filing Date: Continuous (cut-off dates for 2024: January 31, February 29, March 31, April 30, May 31, June 30, July 31, August 31, September 30, October 31, November 30, December 31)
Monthly Salary: $5,462.00 - $6,176.00

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INTRODUCTION
Caltrans is pleased to announce the posting of the Equipment Materiel Manager I examination. Employment from this examination may be offered in all Districts and Sacramento County.

Any information submitted in your examination effort WILL NOT BE FORWARDED or be included in the determination of your qualifications for a position.

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EQUAL EMPLOYMENT OPPORTUNITY
Caltrans is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

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DRUG FREE STATEMENT
It is an objective of the State of California to achieve a drug-free work place. All applicants will be expected to behave in accordance with this objective, as the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.

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WHO SHOULD APPLY
Candidates who meet the minimum qualifications as stated below may apply for this examination.

Once you have list eligibility, you may not reapply for twelve (12) months from your eligibility date. Candidates that are unsuccessful in the examination must wait six (6) months from the testing date before reapplying to take the examination.

All applicants must meet the education and/or experience requirements as stated on this exam bulletin to be accepted into the examination. Part-time or full-time jobs, regardless of whether paid or volunteer positions, and inside or outside California state service will count toward experience.

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FILING INSTRUCTIONS
Candidates are required to submit 1) STD 678 State Application and 2) Training and Experience Evaluation

Examinations and STD678s must be received or postmarked no later than the cut-off date. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an examination. Faxed or E-mailed applications or STD678s will NOT be accepted.

File by Mail

Attention: Caltrans Examination Services (MS 86)
P.O. Box 168036, Sacramento, CA 95816-8036

File in Person

Attention: Caltrans Examination Services (MS 86)
1727 30TH Street, 1st Floor, Sacramento, CA 95816-8036

*Any information submitted in your examination effort WILL NOT BE FORWARDED or be included in the determination of your qualifications for a position.

**Candidates are responsible for obtaining proof of mailing or submission of their examination to Exam Services.

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POSITION STATEMENT
The Equipment Materiel Specialist series describes work concerned with the equipment materiel and related assets and services for the procurement, fabrication, maintenance, repair, and disposal of mobile equipment and support operational materiel and services. Incumbents receive and license new mobile equipment and prepare equipment check sheets. Incumbents prepare specifications for materiel and services; solicit bids; negotiate with vendors on price, delivery, or quality; award sub-purchase orders and service contracts; establish and maintain vendor price files; work with shop personnel in determining exact materiels needed; provide estimates; examine defective parts and process warranty adjustments; recommend substitutions; maintain, issue, and take inventory; audit field inventories; check and issue construction and mobile equipment; are responsible for property and forms management, telecommunications equipment, and asset audits and security; maintain/oversee accountability of property and equipment; provide accurate records of acquisition, maintenance, control, and disposition of such property and equipment; ensure prompt vendor performance; resolve receiving problems and ensure proper quality of merchandise received; coordinate shipments of materiel and mobile equipment; ensure the proper handling and documentation of records regarding hazardous substances, i.e., materiels and waste; provide advice and consultation to Shop Superintendents, supervisors and other field personnel involved with procurement, accountability of equipment and property management; and perform other related work. Incumbents in the higher levels may act in a supervisory capacity.

This is the first supervisory level of this series. Incumbents (1) perform the more difficult staff responsibilities and supervise a staff engaged in equipment materiel operations; or (2) administer one of the more difficult Headquarters equipment materiel programs, such as the Equipment Transportation Program.

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REQUIREMENTS FOR ADMITTANCE TO THE EXAMINATION
All applicants must meet the education and/or experience requirements for this examination by the cut-off date. 

NOTE: Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as “Either I,” “or II,” “or III,” etc. For example, candidates possessing qualifying experience amounting to 50% of the required time of Pattern I, and additional experience amounting to 50% of the required time of Pattern II, may be admitted to an examination as meeting 100% of the overall experience requirements.

Click on the link below to review the California State Personnel Board class specification which contain the requirements for admittance to the exam:
Equipment Materiel Manager I Classification Specification

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MINIMUM QUALIFICATIONS

Either I

One year of experience in the California state service performing the duties of a Senior Equipment Materiel Specialist.

Or II

Two years of experience in the California state service as an Equipment Materiel Specialist.

Or III

Three years of experience in a construction equipment repair shop parts department or an automotive repair shop or parts house performing equipment parts duties, at least one year of which shall have been in a supervisory capacity. (Experience in the California state service applied toward this requirement must include at least one year of experience as a Senior Equipment Materiel Specialist.)

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KNOWLEDGE AND ABILITIES
Knowledge of:

1. Types, specifications, and identification of specialized construction and mobile equipment, tools, parts, accessories, and supplies

2. Purchasing methods, ordering, receiving, storing, and issuing practices and procedures including the keeping of receiving, shipping, inventory, and disposal records

3. The State of California and departmental purchasing, storing, record-keeping, shipping, and safety regulations and procedures, including those for hazardous materials

4. Parts interchangeability

5. The Division of Equipment’s inventory accountability systems (e.g., Fleet Anywhere)

6. California Department of Motor Vehicle and California Air Resources Board registration procedures

7. Hazardous materiels laws and regulations

8. Contract procedures

9. Inventory management, records retention, auditing procedures, and internal controls

10. Principles of effective supervision

11. Supervisor's role in the Equal Employment Opportunity Program and the processes available to meet program objectives

12. Safe work practices and safety regulations governing shop operation, including facility safety requirements, and a supervisor's role in maintaining an effective Injury and Illness Prevention Program

13. On- and off-line research methods

14. The Progressive Discipline Process
Ability to:

1. Communicate effectively at a level required for successful job performance

2. Use and interpret manufacturers' catalogs and parts lists

3. Prepare transaction documents for tools, parts, accessories, and supplies

4. Keep accurate records

5. Meet and deal effectively with those contacted in the course of business

6. Understand and carry out oral and written directions

7. Work with electronic inventory accountability systems (e.g., Fleet Anywhere)

8. Analyze situations accurately and take effective action

9. Forecast inventory requirements for parts and materiel

10. Establish economic order points for inventory control and stock reordering

11. Reason logically, draw valid conclusions, and make appropriate recommendations

12. Work successfully with others to gain their respect and confidence

13. Prepare reports

14. Plan, develop, implement, and monitor the work of others

15. Schedule and audit physical inventories

16. Negotiate with vendors on price, delivery, and quality of equipment materiel, components and shop tools and equipment

17. Effectively contribute to Caltrans’ Equal Employment Opportunity Program objectives

18. Operate a computer and utilize basic computer applications

19. Handle multiple priorities

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EXAMINATION INFORMATION
This examination will consist of a Training & Experience Evaluation weighted 100%. In order to obtain a position on the eligible list, a minimum score of 70% must be attained.

Examinations will be accepted on a continuous basis and will be processed monthly. Testing is considered continuous, as new test dates can be set at any time as the departmental needs warrant.

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ADDITIONAL DESIRABLE QUALIFICATIONS
Education equivalent to completion of the twelfth grade.

An Associate of Arts Degree in General Business, Purchasing, Materiel Management, or another closely related subject area.

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VETERANS' PREFERENCE
Veterans’ Preference will be applied to those competitors who are successful in this examination and who qualify for, and have requested, Veterans’ Preference through the California Department of Human Resources. Veterans who have achieved permanent civil service status are not eligible to receive Veterans’ Preference

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CAREER CREDITS
Career Credits will be added to the final score of this examination.

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CONTACT INFORMATION
General questions on how to apply?  Click HERE for video tutorials.

For more information regarding this examination, please contact the Office of Examinations at (916) 227-7858 or email the Exam Analyst at Lisa.Nickell@dot.ca.gov.

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GENERAL INFORMATION
For an examination without a written feature, it is the candidate's responsibility to contact the testing department four to six weeks after the cut-off date if he/she has not received his/her notice.

Applications are available at Standard State Application (STD 678), California Department of Human Resources (CalHR) offices, local offices of the Employment Development Department, and the testing department on this job bulletin.

If you meet the requirements stated on this bulletin, you may take this examination, which is competitive. Possession of the entrance requirement does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of the others who take this test, and all candidates who pass will be ranked according to their scores.

Caltrans reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.

Candidates needing special testing arrangements due to a disability must complete an STD679 and submit with the requested examination materials.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and the ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required.

Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin.  Eligibility lists may be abolished at anytime after one year, per Departmental needs.  It is the candidates responsibility to maintain eligibility throughout the hiring process.

If High School Equivalence is Required: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Educational Development (GED) Test; 2) completion of 12 semester units of college work; 3) certification from the State Department of Education, a local school board, or high school authorities that the candidate is considered to have education equivalent to graduation from high school; 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.
If Veterans’ Preference is Warranted: Pursuant to Assembly Bill 372, Veterans’ Preference will be awarded as follows, starting January 1, 2014:

1.    Any veteran, widow or widower of a veteran, or spouse of a 100 percent disabled veteran, who achieves a passing score in an open examination, shall be ranked in the top rank of the resulting eligibility list.
2.    Any veteran who has been dishonorably discharged or released is not eligible for Veterans’ Preference.
3.    Veterans’ Preference is not granted once a person achieves permanent civil service status (Permanent State civil service status means the status of an employee who is lawfully retained in his/her position after completion of the applicable probationary period. This includes permanent intermittent, part-time, and full-time appointments. In addition, individuals who at any time achieved permanent State civil service status and subsequently resigned or were dismissed from State civil service are not eligible to receive Veterans’ Preference).

Veteran status is verified by the California Department of Human Resources (CalHR). Directions to apply for Veterans’ Preference are on the

Veterans’ Preference Application (CalHR Form 1093) which is also available at CalHR and the Department of Veterans Affairs.

If Career Credits is Warranted: In Open, Non-promotional examinations, Career Credits are granted to: 1) State employees with permanent civil service status, 2) full-time employees of the state who are exempt from State civil service pursuant to the provisions of Section 4 of Article VII of the California Constitution, and who meet all qualification requirement specified by the Board and have 12 consecutive months of service in an exempt position, and 3) individuals who have served one full year in, or are graduates of, the California Conservation Corps (eligibility shall expire 24 months after graduation from the California Conservation Corps). Three points are added to the final test score of those candidates who meet the above criteria, and who are successful in the examination. Such examinations cannot be for managerial positions described in Government Code Section 3513. Competitors not currently employed in State civil service who have mandatory reinstatement rights may also be eligible for career credits, but they must explain their service status in the appropriate section of the application Form 100-678. (Section 4 of Article VII of the California Constitution is posted at the State Personnel Board, 801 Capitol Mall and Sacramento).
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